You can’t directly attach folders to email as you do with files. So if you are confused as to how to attach a folder to an email, there’s a workaround that you can use. In this article, we’re going to discuss those workarounds.
Why Attach a Folder to an Email
Sometimes you might need to send a large number of files at once. It will be a nightmare to attach each file one by one and send it. That’s why sending the whole folder containing the files can save you a lot of hassle. Hence it’s the main reason you might want to attach a folder to an email.
How to Attach a Folder to an Email
No matter what device you use, attaching a folder to an email requires you to compress it into a .zip file. Almost every PC has a built-in compressing tool. You can use it to compress your folder into a zip folder and email it as an attachment. Follow the steps below to compress your folder into a ZIP file and attach it to an email.
In Windows
Using Outlook and Winrar
If you use Outlook to send and receive email on your Windows device, there’s a more straightforward method to attach a folder. For this method, you need to install Winrar on your device. Go through the steps mentioned below to send an email in outlook, with a folder attached:
In Mac
The process is almost the same on every PC, but the steps might vary slightly. Hence, listed below are the steps to attach a folder to an email:
In Android
There’s a built-in compressor on most of the Android devices as well. This means you can send a folder at once by compressing it into a ZIP file. To attach a folder to an email on Android, follow the steps below: You can use third-party apps to compress the folder if your device doesn’t have a built-in compressing tool.
Can I Attach Multiple Files in One Email?
You can attach multiples files without needing to compress them if they don’t exceed the size limit. To attach multiple files at once in Windows follow the steps below: If it doesn’t work, try reducing the size of the file/s.
What if the Attachment Size Exceeds the Limit?
There’s a specific limit to how large a file you can attach to an email. If the attachment size exceeds that limit, you won’t be able to send the email. In such a case, you can dissect the file/s to match the appropriate size, compress them and send them separately. For more convenience, you can upload the files or folder to a drive and attach the link to the email. You can also use this method even if the file size does not exceed the limit. To upload the files or folder, follow the steps mentioned below, respective to the Drive you use.
Google Drive
If the attachment you’re trying to send through Gmail exceeds the limit, the file or folder will be automatically uploaded to Google Drive. And the link will be attached to the email as a supplement. However, you can also manually upload a file or folder to Google Drive and share the link through email. Here’s how you can upload and send a folder as an attachment from Google Drive:
One Drive
Another workaround in such a scenario is to use OneDrive. OneDrive is Microsoft’s official cloud storage service. Using it can be very convenient to upload and share files and folders on Windows. To upload a folder and send it as an attachment in OneDrive: You can drag and drop the folder into the OneDrive window to upload it directly.
iCloud Drive
To upload a folder on iCloud drive and send it as an attachment, follow the steps below:
How to Send the Same Attachment to Multiple Recipients?
One of the handiest features of an email is the CC (Carbon Copy). This feature allows users to send the same email to multiple recipients at once. This saves you from the hassle of creating a new email and attaching the file each time. To send the same attachment to multiple recipients, follow the steps related to the email service you’re using.
Gmail
Outlook
Another feature of email allows you to send personalized emails and attachments to multiple recipients at once. The feature is known as mail merge. In Gmail, you can create a mail merge using Google Sheets to send personalized emails and attachments. Similarly, you can also create a mail merge in outlook. However, you need to rely on third-party apps to attach files to the mail merge in Outlook.
